School Payroll Software
Create payroll runs, set structured salaries with allowances, process advances via WhatsApp, apply one-time adjustments, disburse to bank accounts, and generate PDF payslips — all from one dashboard. 35+ payroll operations, zero spreadsheets.
35+
Payroll operations
5
Report types with export
Staff request advances directly
Core capabilities
Structured salaries, payroll runs, advance requests, adjustments, PDF payslips, and disbursement tracking — from setup to bank transfer.
Define compensation with Basic Salary, Housing Allowance, Transport Allowance, and Other Allowance. Each component tracked separately. Salary history maintained with effective dates — see what anyone earned at any point in time.
Create a payroll run for a pay period. Add eligible employees, review line items, apply adjustments, approve, and disburse — all in one workflow. Duplicate last month's run as a starting point. Resume failed disbursements.
Staff request advances via WhatsApp. Management reviews and approves from the dashboard. Approved advances are disbursed to the employee's bank account. Deductions are spread automatically across future payslips.
Apply one-time bonuses, fines, or deductions to any employee within a payroll run. Each adjustment has a type, amount, and reason — tracked separately from base salary. Edit or remove before disbursement.
Itemised payslips generated automatically for every employee in every run. Staff download PDF payslips directly from WhatsApp — no login required. Year-to-date summary available for tax purposes.
Track every payment to every employee — pending, processing, completed, or failed. Retry failed disbursements without re-creating the run. Real-time status updates via notifications.
Structured Compensation
FundTrak breaks salaries into components — basic pay, housing, transport, and custom allowances. Each has an effective date, so you have a complete history of every employee's compensation. No more guessing what someone was paid last term.
Salary Advances
Teachers request salary advances from WhatsApp. Management reviews and approves on the dashboard. Deductions are spread across future payslips automatically. No spreadsheets. No manual calculations. No awkward conversations.
Payroll reports
Summary, deductions, bank payments, variance, and year-to-date — every report your accountant, auditor, or school board needs.
Total gross, net, deductions, and disbursement amounts per payroll run. Broken down by employee group. Exportable as PDF or Excel.
All deductions applied — advance repayments, one-time fines, scheduled deductions. Per-employee breakdown with totals.
Ready-to-use report for your bank — employee names, account numbers, amounts. Upload directly to your bank's bulk payment system.
Compare this month's payroll to last month's. See which salaries changed, which adjustments were added, and where costs increased or decreased.
Cumulative earnings, deductions, and net pay per employee across the full academic year. Essential for tax reporting and annual reviews.
Structured salaries, automated disbursement, and PDF payslips — set up in minutes.